Structured AI Screening for Workday Recruiting
Invite candidates to a structured AI interview straight from Workday Recruiting. Scores, summaries, and scorecards return to the same candidate application your team already works in.
How the Workday integration works
Native BP Framework
A Custom BP Notification on your Job Application process. The invite email fires from your Workday tenant, your domain, your templates.
Screening section writeback
Scores, summary, and scorecard link land directly on the candidate application — where your recruiters already look.
Admin stays in control
Workday security domains, Condition Rules for req scoping, and ISU credentials managed like any other Workday integration.
Flexible tenant configuration
Supports multi-entity and multi-region tenants, complex BP conditions, and Fixed Term / Contingent / Evergreen requisitions.
Integration Architecture
How the Workday Integration Works
Workday fires the invite. TalentSprout runs the interview. Workday gets the results.
Interview link on req
Stored on the requisition
Candidate reaches stage
e.g., Phone Screen
Invite email fires
Native Workday BP
Candidate opens link
From the Workday email
Voice AI interview
Conversational, in-browser
Scored in real time
Aligned to your rubric
Results sync back
Within minutes of interview
Scorecard on candidate
Transcript + summary attached
Reviewed in Workday
No second system required
Interview link on req
Stored on the requisition
Candidate reaches stage
e.g., Phone Screen
Invite email fires
Native Workday BP
Candidate opens link
From the Workday email
Voice AI interview
Conversational, in-browser
Scored in real time
Aligned to your rubric
Results sync back
Within minutes of interview
Scorecard on candidate
Transcript + summary attached
Reviewed in Workday
No second system required
Powered by Workday’s native Business Process framework — no custom email service required.
What syncs
What lands on the candidate record
After each interview, TalentSprout writes structured results back to the candidate's Workday application — on the same record your recruiters already work in.
Scores & ratings
Structured interview scores mapped to your Workday evaluation criteria, consistent across every candidate.
Performance summary
AI-generated evaluation notes written to the candidate's application, aligned to your rubric.
Scorecard link
Deep-link to the interactive scorecard, transcript, and recording — one click from the candidate record.
Data scope
What TalentSprout reads, writes, and never touches
Reads
- Candidate name
- Candidate email
- Requisition ID
- Application ID
- Current BP step
- Assessment Status
Writes
- Interview scores (overall + category)
- Assessment Status
- Scorecard deep-link URL
- Transcript attachment
- Recording attachment
- Performance summary
Never accesses
- SSN, DOB, or other sensitive PII
- Compensation or payroll data
- Worker employment data (HR, Benefits, Staffing)
- Any Workday module outside Recruiting
Setup
How deployment works
Configured through standard Workday tenant tasks. No Workday Studio, no EIB, no custom integration code on your side.
- 1
Create an Integration System User
Provision a dedicated ISU scoped to Recruiting security domains only — no access to HR, Payroll, or Worker Data.
- 2
Set up the invite email template
Paste the TalentSprout template with the interview URL as a merge field. Customize wording, branding, and sender identity to match your candidate comms.
- 3
Attach a BP Notification to your Job Application process
Configure a Custom BP Notification on the step where invites should fire. Use standard Workday Condition Rules to scope which requisitions trigger.
- 4
Map scorecard fields
Decide how TalentSprout scorecard data appears on the Screening section. We provide a default mapping; your admin adjusts as needed.
- 5
Test in sandbox, then cut over
Our integrations team pairs with your Workday admin to validate the full flow end-to-end in your Implementation tenant before production.
Our integrations team pairs with your Workday admin end-to-end and scopes exact timelines during kickoff.
Every stakeholder
One integration. Three audiences.
What Recruiting, Candidates, and HR IT each get from a Workday-native integration.
For recruiters
- Invites fire automatically from Workday — no copy-pasting URLs
- Scorecards appear inline on the candidate's Workday application
- One-click deep link to the full transcript and recording
- Works with your existing Workday notification rules
- Different BP steps can trigger different interview templates
For candidates
- Invite email comes from your Workday tenant, your domain, your branding
- Web-based — no app download, no Zoom, works on mobile
- Integrity monitoring runs quietly in the background
- Completes in roughly 15–20 minutes, on the candidate's own schedule
- Designed with accessibility in mind
For HR IT & Systems
- Workday-authenticated API access via Integration System User
- Scoped to Recruiting security domains only — no HR, Payroll, or Finance
- Signed, short-lived deep-links for recruiter-portal access
- Organization-level data isolation; no customer data used to train models
- Privacy framework aligned to GDPR, CCPA, and PIPEDA with a DPA on file
Security & compliance
The controls your security team will ask about
A summary of the practices most relevant to a Workday integration. Full documentation is linked below.
SOC 2 compliant infrastructure
Runs on SOC 2 certified infrastructure from MongoDB Atlas, AWS, and Vercel, with automated backups and high availability.
Encryption in transit & at rest
TLS 1.2+ in transit, AES-256 at rest for sensitive data. Passwords hashed with bcrypt.
GDPR, CCPA & PIPEDA aligned
Canadian entity subject to PIPEDA, with a privacy framework aligned to GDPR and CCPA/CPRA and a designated Privacy Officer.
DPA + sub-processors published
Standard Data Processing Addendum available on request. Public sub-processor list with a documented update process.
Organization-level isolation
Every customer's data is isolated. All API requests are authenticated and scoped to your organization.
Multi-region cloud infrastructure
Data residency options available via our cloud providers across US, EU, and APAC regions.
See how it would work with Workday.
A 30-minute product demo focused on your Workday setup. We’ll walk through the invite flow, candidate experience, and scorecard writeback, and answer questions from your Workday admin.
Integration FAQs
Common questions about connecting TalentSprout to your recruiting stack
Have a Workday-specific question? Email integrations@talentsprout.ai and our team will get back to you.
Also available
Other recruiting integrations
TalentSprout also integrates with other recruiting systems.
Workday is a registered trademark of Workday, Inc. TalentSprout is an independent integration partner and is not affiliated with or endorsed by Workday, Inc.
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